How to Allow Someone Else to Manage Your Teams Calendar
Last Update: August 19, 2021
Description
This document describes how to permit another user to manage your Teams calendar on your behalf.
Procedure
This procedure reflects the status of Microsoft Outlook and Teams at the time that this document was last updated:
1.) Ensure that Microsoft Outlook is open on your computer.
2.) Click the File tab.
3.) Click Account Settings, and then click Delegate Access.
4.) Click Add.
5.) Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list.
Note: The delegate must be a person in your organization's Exchange Global Address List (GAL).
6.) Click Add, and then click OK.
7.) In the Delegate Permissions dialog box, accept the default permission settings or select custom access levels for Exchange folders.
If a delegate needs permission to work only with meeting requests and responses, the default permission settings, such as Delegate receives copies of meeting-related messages sent to me, are sufficient. You can leave the Inbox permission setting at None. Meeting requests and responses will go directly to the delegate's Inbox.
Note: By default, the delegate is granted Editor (can read, create, and modify items) permission to your Calendar folder. When the delegate responds to a meeting on your behalf, it is automatically added to your Calendar folder.
8.) To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
9.) Click OK.
10.) In Calendar, click Home.
11.) In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar.
12.) Type a name in the Name box, or click Name to select a name from the Address Book.
13.) The shared Calendar appears next to any calendar that is already in the view.
14.) After you access a shared Calendar for the first time, the Calendar is added to the folder pane. The next time that you want to view the shared Calendar, you can click it in the Folder Pane.
Technology Procedure – How to Allow Someone Else to Manage Your Teams Calendar Page 5
15.) You can schedule a meeting on the new calendar as normal and can choose Teams Meeting to schedule a Teams Meeting on behalf of the owner.
