Scheduling Meetings with Outlook Calendar (Scheduling Assistant)
Description:
This document describes how use Scheduling Assistant to schedule meetings with people regardless of if their calendar is shared with you. This guide will teach you to use scheduling assistant, the built-in scheduler for Outlook.
Procedure:
To begin, start by creating a new meeting. There are several ways to do this in Outlook but regardless of how you start to schedule a meeting, you will reach a page that looks like this:
Fill in the meeting information as you normally would. Add in the people you would like in the meeting in the "Required" and "Optional" fields. Once you have done that, click the "Scheduling Assistant Tab at the top of the screen.
When you click on scheduling assistant, it will display the calendars of the meeting attendees and show you where there is availability in their outlook calendar. You have the ability to change the time and date range at the top of the screen. The chart that appears shows you all of the times that the participants are busy and free in their calendar.
This allows you to see the calendars of anyone who you would like to schedule a meeting with. This eliminates the need to email back and forth about availability at a given time.