Last Update: August 19, 2021 Description This document describes how to permit another user to manage your Teams calendar on your behalf. Procedure This procedure reflects the status of Microsoft Outlook and Teams at the time that this document was last updated: 1.) Ensure that Microsoft Outlook is open on your computer. 2.) Click the File tab. 3.) Click Account Settings, and then click Delegate Access. 4.) Click Add. 5.) Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list. Note: The delegate must be a person in your organization's Exchange Global Address List (GAL). 6.) Click Add, and then click OK. 7.) In the Delegate Permissions dialog box, accept the default permission settings or select custom access levels for Exchange folders. If a delegate needs permission to work only with meeting requests and responses, the default permission settings, such as Delegate receives copies of meeting-related messages sent to me, are sufficient. You can leave the Inbox permission setting at None. Meeting requests and responses will go directly to the delegate's Inbox. Note: By default, the delegate is granted Editor (can read, create, and modify items) permission to your Calendar folder. When the delegate responds to a meeting on your behalf, it is automatically added to your Calendar folder. 8.) To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box. 9.) Click OK. 10.) In Calendar, click Home. 11.) In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar. 12.) Type a name in the Name box, or click Name to select a name from the Address Book. 13.) The shared Calendar appears next to any calendar that is already in the view. 14.) After you access a shared Calendar for the first time, the Calendar is added to the folder pane. The next time that you want to view the shared Calendar, you can click it in the Folder Pane. Technology Procedure – How to Allow Someone Else to Manage Your Teams Calendar Page 5 15.) You can schedule a meeting on the new calendar as normal and can choose Teams Meeting to schedule a Teams Meeting on behalf of the owner.

Description  This document describes how to use the scheduling assistant and room finder for scheduling meetings in Microsoft Outlook. Procedure  This procedure reflects the status of Microsoft Outlook at the time that this document was last updated: 1.) Open Microsoft Outlook on your computer by clicking on the icon on your taskbar or Start Menu.   2.) In the Ribbon, locate New Items, and choose Meeting to create a new meeting request. Alternatively, you can create a new meeting request from your Calendar view.         3.) In the Title line, type the purpose of the reservation or meeting. 4.) Click on the Scheduling Assistant tab to continue. Next, click on Add Rooms to find an available conference room.      5.) You will be presented with a list of conference rooms within the school district. Choose the room which you would like to utilize for your meeting. Double click on the room to add it into the list and click OK to continue. 6.) Alternatively, you may use the Room Finder to list available rooms for the timeframe which you are looking to schedule your meeting.   7.) Ensure that the conference room which you are trying to schedule is listed as a Required attendee of your meeting to successfully reserve the room.  8.) In the new meeting, add the Required attendees, Optional attendees, the Start time and the End time. If applicable, you may also convert your meeting to include a Microsoft Teams invitation link. 9.) When you are satisfied with your meeting invitation, click on Send to reserve the room and create the meeting invitation. 10.) If the room is available, you will receive an automated email indicating that your meeting invitation was accepted and that the room has been reserved.   11.) If the room is unavailable, your reservation will be automatically declined and the conflicting reservation will be provided.       12.) Users who have been provided meeting delegation and management of the conference room will be able to see existing reservations as well as their details.

Description: This document describes how use Scheduling Assistant to schedule meetings with people regardless of if their calendar is shared with you. This guide will teach you to use scheduling assistant, the built-in scheduler for Outlook.  Procedure: Attempt to schedule a meeting as you normally would. There is more than one way to do this in outlook. Regardless of how you start to schedule a meeting, you will reach a page like this: Fill in the meeting information as you normally would. Add in the people you would like in the meeting in the "Required" and "Optional" fields. Once you have done that, click the "Scheduling Assistant Tab at the top of the screen. When you click on scheduling assistant, it will display the calendars of the meeting attendees and show you where there is availability in their outlook calendar. You have the ability to change the time and date range at the top of the screen. The chart that appears shows you all of the times that the participants are busy and free in their calendar. This allows you to see the calendars of anyone who you would like to schedule a meeting with. This eliminates the need to email back and forth about availability at a given time. 

Disable Auto-Complete Entirely To disable the Auto-Complete feature, open Outlook and switch to the “File” menu. On the sidebar, click the “Options” command. In the Outlook Options window, click the “Mail” category on the left. On the right, scroll down to the “Send messages” section. To disable the Auto-Complete feature, untick the “Use Auto-Complete List to suggest names when typing in the To, Cc, and Bcc lines” checkbox. You can re-enable the feature at any time by checking the option again. Empty the Auto-Complete List of Everything Outlook keeps track of email addresses you have used in an Auto-Complete List. You can clear this list by clicking the “Empty Auto-Complete List” button. In the confirmation window, click “Yes” if you want to clear the list. Remove Individual Entries From the Auto-Complete List If you just want to remove a specific entry from the list but don’t want to remove the entire list, you can delete an entry right from the auto-complete list.  In the To or Cc field of an open message window, start typing the name you want to remove.  When the auto-complete entry pops up, click the “X” on the right-hand side (or hit your Delete key).

Document Information Title: Enabling OneDrive Backup Document Version: 01 Last Update: May 13, 2023 Description: This document describes how to automatically backup all your local files to OneDrive by enabling the backup feature in the OneDrive app. Procedure: 1) Click the blue OneDrive icon located on the right side of the taskbar. 2) Click the gear icon in the top right corner of the OneDrive menu and select the “Settings” option. 3) Select the “Manage backup” button from the OneDrive Settings window. 4) Enable the toggle switches next to each of the folders listed in the menu and press the “Save changes” button at the bottom of the window. Your machine will then begin to upload all your local files to OneDrive. Note: If the toggle switches are already enabled, OneDrive backup was previously enabled on your machine. 5) Once enabled, the status of the backup will be displayed in the OneDrive menu that is located on the right side of taskbar. When all your files have been uploaded to OneDrive, you will see a green check mark at the top of the menu.